Instructions for Tournament Staff

Dress code

All tournament staff is expected to look representative and proper. We kindly ask everyone to wear black trousers or skirt and a white shirt or blouse, preferably also a black vest and a black tie or bow-tie. We recommend comfortable shoes, such as training shoes, preferably black, but not necessarily. Calls below can also be made in Swedish depending on the staff and fencers on the mat.

Tournament Manager

  • Overlook the general tournament organization and schedule.
  • Ensure similar judgement on all mats.
  • Liaison between referees and fencers, coaches and audience.
  • Check gear and competition licence of the fencers (should be done at check-in already). This can be done by the referees as well or together with the referees.


  • Gather the fencers before the fencing starts and quickly go through how referee wants the fencers to behave and also answer questions. Possibly do gear check on their own or together with the tournament manager.
  • When the match starts check that everyone is ready:
    • ”Table ready?” or ”Secretariat ready?”
    • ”Judge ready?”
    • Facing the fencers one at a time: ”Are you ready”?
    • ”Fight” or ”Fence”
  • Break fight one tempo after judges call ”Point” or after self calling ”Point”.
    • ”Break” – after giving enough time for an afterblow attack.
    • Separate fencers.
    • Ask for judgement by calling ”Judge”.
    • Decide upon the score after considering the recommendation by the judge. Call the points to the secretariat.
  • Break fight when time is up or after the exchange after the Timer has called ”Last exchange”. If the fencers are passive in the last exchange the referee can stop the match.
  • Ensure safety of the fencers and break wrestling situations that do not lead to dominance quickly.
  • If there is a reason to warn a fencer (e.g., uncontrolled fencing, striking to forbidden targets, such as the spine, the back of the head and the hamstrings, behaving in an unsportsmanlike behaviour or striking after ”Break”) the referee should do that. The usual procedure is point reduction at the second warning, lost match at the third warning and disqualification from competition at the fourth warning. The referee can decide how severe the reason for the warning was and decide the punishment accordingly.
  • If a fencer asks for time-out the referee stops the match (if ongoing) and calls ”Time-out” to the timer.
    • After a time-out check that everyone is ready, like when starting a match.


  • The judge is positioned on the opposite side of the mat to the referee. Move along the side of the mat to get a good view of what is happening.
  • When a fencer hits the other or lands a scoring technique (e.g. pushing the other fencer out of the mat or gaining dominance in a grappling situation) call ”Point”. Hits can be upgraded, i.e. judges signal the highest scoring hits during the exchange.
  • Remember all hits until the referee calls ”Break”.
  • When the reference calls ”Judge” indicate using the flags what happened.
    • When considering what happened keep the flags pointing downward.
    • If the judge could not see any scoring technique hold the flags crossed in front of the body.
    • Mark the score of the hit by holding the flags to indicate the hits: horizontally outwards to the side for 1 point and vertically upwards for 2 points (3 points in sword & buckler). In sword & buckler holding the flag horizontally straight out in front of the body (straight from the shoulders) means 2 points. If there was a double hit or afterblow indicate scores of both fencers at the same time.


There will be two people in the secretariat. One person is responsible for registering the score and starting/stopping time during matches, i.e. running the HEMA CM software:

  • Start the time when the referee starts the match (calls ”Fence” or ”Fight”).
  • Stop the time if the referee calls ”Time-out” and start it again when the referee starts the match again.
  • When there is 10 seconds left call ”Last exchange, no time”.
  • Before each match call the names and colours of the fencers and also call the names and colours of the fencers on deck (having next match).
  • When the referee calls the score of the respective fencers the score keeper should call back the resulting score. E.g., if the referee calls ”two points red”, call ”two points red” back, if the referee calls ”two points red, one point blue”, call ”one point red” back (both scores are registered in the software and only the difference will be added to the score).

The other person in the secretariat acts as an arena manager – assisting the tournament manager by making sure everything proceeds smoothly on the mat. Specific tasks:

  • Put coloured arm bands on fencers on deck and remove them after the match.
  • Make sure only fencers and their coaches are allowed on and near the mat (except for e.g. judges and the referee).
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